The Library Board reserves the right of the Library Director to modify policies to better serve Library patrons and the Hennessey community.
All matters of this policy are also subject to the approval of the Town Council of the Town of Hennessey.
Individuals or groups wishing to request a waiver of any of the terms of Library policies may apply first to the Library Board in regular meeting and, if not satisfied, to the Town Council in regular meeting. The request must be placed on the agenda of either meeting no less than 72 hours before the scheduled time of the meeting.
The Hennessey Public Library will make the following business services available to the public:
- DVD Cleaning
Copying and/or Printing in Black and White—10 cents per page (25 cents per page if staff does it for you)
Copying and/or Printing in Color—$1 per page
Scanning—$1 per page
Emailing—$1 per page
Faxing—$1 per page
Copies and faxes received will be held for one week if payment is not made at time of printing and will be destroyed if not purchased within that time. Payment will not be accepted prior to printing. The patron is responsible for paying for every page printed even when printing occurs in error unless it is a staff error. Patrons should note that one side equals one page; thus, double-sided printing/copying/scanning equals two pages.
DVD Cleaning—$2 per DVD
Beginning in January 2020, the Library staff will offer DVD cleaning/repairing services for up to 5 personal DVDs or CDs per day per person. (Blu-Ray discs will not be accepted.) Each disc must be submitted in a case or plastic sleeve.
Patrons may wait or discs can be dropped off for cleaning. If more than one patron brings in DVDs for cleaning at the same time, there may be a 15-minute wait between patrons to allow the disc cleaning machine to cool. If a patron drops off their discs for cleaning, the patron will be required to show a photo ID when returning to claim their DVDs.
The fee must be paid upon pick up of items. Patrons should note that a double-sided disc will incur a charge of $4 rather than $2.
The Hennessey Public Library will not provide refunds for any item that still does not work after a cleaning/repair has been made. Please note not all discs can be repaired; discs with deep scratches, have been exposed to heat or chemicals, or have chipping are considered damaged beyond repair. While most repaired discs will be returned in a like new condition, there may be a slight, barely noticeable circular pattern created during the repair process or there may be text worn away near the center of the disc. This is normal and cannot be avoided. It should not affect the playability of the repaired disc.
Discs left at the Library longer than two weeks after cleaning/repair will be considered a donation to the Library and handled as per our Donations Policy.
The Hennessey Public Library is providing this DVD cleaning/repairing service “as is” and disclaims any and all warranties, whether expressed or implied. The patron will agree to indemnify and hold harmless the Hennessey Public Library and the Town of Hennessey from and against all suits, claims, actions, and expenses arising out of the use of this service.
II. TIME LIMITATIONS
Copies that continue to print after closing time will not be available until the next business day. No scanning will be done after 5:45 pm. Items may be left for scanning the next business day. A contact number must be provided.
It is the responsibility of the patron to observe the copyright law. This institution reserves the right to refuse a copy order that breaks the copyright law.
Title 17, United States Code, governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries are authorized to produce a photocopy or other reproduction. One of these specified conditions is that the photocopy or other reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a customer makes a request, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that customer may be liable for copyright infringement.
Reviewed and Revised 2-11-2016 Reviewed and Approved 5-14-2018
I. UNATTENDED CHILDREN
Children ages 0-8 cannot be left unattended in the Library. They must be accompanied at all times by a person age 13 or older such as a parent/guardian, sibling, or babysitter.
Parents of children attending Library programs are encouraged to remain in the Library. Children attending programs will be supervised by Library personnel only during the time of the program and parents are responsible for picking up their children within 15 minutes of the program’s end.
Groups meeting in the Library are responsible for the actions of any children attending or attending with their parents/guardians.
Library staff guidelines for dealing with unattended children:
- The staff member will attempt to locate or call the parent/guardian.
- If no parent/guardian can be located within one hour, or if the Library is closing, the staff member will notify the Hennessey Police Department.
- Under no circumstances will a staff member take a child out of the building or transport a child to another location.
On school days, children ages 9-17 may be left unattended for no more than two hours, unless they are attending a scheduled Library program, such as a book club, or are volunteering.
II. UNATTENDED CHILDREN AT CLOSING TIME
Parents must pick up their children no later than 15 minutes prior to closing time or shortly after the end of a scheduled Library program.
Library staff guidelines for dealing with unattended children at closing time:
- 30 minutes prior to the Library's closing, the staff will urge all unattended children to call their parents/guardian if they are not walking home or do not have a ride yet. If parent/guardian cannot be located by closing time, the Hennessey Police Department may be called to pick up the child.
- If the parents/guardian have been contacted and are coming, staff members are authorized to wait with the child up to 15 minutes after closing time. After 15 minutes, the police may be notified.
- If the child has been picked up by the police, a staff member will post a note on the door advising the parent/guardian of the circumstances and stating where the parents/guardian can locate the child.
III. DISRUPTIVE OR DANGEROUS BEHAVIOR
Children are not allowed to be disruptive, such as running, yelling, fighting, climbing on furniture, using abusive language, or engaging in any other unacceptable behavior in the Library or on the Library grounds as stated in the Patron Code of Conduct Policy.
Library staff guidelines for dealing with a disruptive child:
- A staff member will verbally tell the child to stop the behavior. Per the Patron Code of Conduct Policy, the child will receive two verbal warnings.
- If disruptive behavior continues after the verbal warnings, a staff member will ask the child to leave the Library. The child may not return for the duration of that day or several days, at the staff member’s discretion. Should the child require a parent/guardian for transportation, the staff member will call for transportation. The Library Director or staff member will also call and inform the parents/guardian that their child was asked to leave the Library for a stated period of suspension and explain the circumstances.
- A child igniting fire in any form or brandishing a weapon will immediately be reported to the Hennessey Police Department.
IV. SICK CHILDREN
Children who may not attend school due to communicable disease or parasites may not be left unattended at the Library. Likewise, children who are visibly ill, as observed by Library staff, may be asked to leave so as not to infect other patrons and staff.
Library staff guidelines for dealing with a sick child:
- A staff member will determine if the child is not in attendance at school because of illness or parasites or is visibly ill and will send him/her home.
- If the child is without transportation, a staff member will call the parents/guardian and request that the child be picked up as soon as possible.
Adopted, Reviewed and Approved 10-6-2011 Reviewed and Revised 11-5-2015 Reviewed and Revised 5-13-2019
It is the mission of the Hennessey Public Library to offer unrestricted free access to information to patrons. The Library will not limit legal access to any Library materials or information obtained from Library materials, including but not limited to, books, DVDs, audiobooks, e-books, and Internet.
Library cards will be available free of charge to patrons of the Library who are ages 6 or older. All patrons will be personally responsible for all information accessed and materials checked out using their Library card number. A parent or guardian responsible for materials borrowed on a juvenile card may restrict materials loaned on the card.
I. PATRONS AND LIBRARY CARDS
A patron of the Hennessey Public Library:
- Lives in Hennessey or within a 30-mile radius of the Hennessey Public Library, or
- Works in the Hennessey area, or
- Owns property in Kingfisher County
Persons who do not meet the above criteria may obtain a Library card by paying an annual fee of $15. This fee entitles them to check out e-books but not physical Library materials, unless otherwise permitted by the Library Director.
To apply for a Library card, a person must show a photo ID and proof of current address. Proof of address can be photo ID, a checkbook, utility bill, car registration, etc.
There are several types of Library cards:
- Adult (age 18 or older)
- Juvenile (minor, age 7-12)
- YA (minor, age 13-17)
- Family (parent/guardian and minors sharing a card)
- Group (business or organization)
II. AGE LIMITATION
An applicant must be age 7 or older to apply for a Library card. A responsible person, such as a parent or guardian, must sign the application of a minor. This person is responsible for the fines and other charges that may occur in the use of the card. Oklahoma Statute 1040.75 defines a minor as an unmarried person less than 18 years of age.
III. REPLACEMENT CARDS
There will be a $1 charge for replacing lost cards.
IV. LOAN PERIOD
The maximum loan period for Library materials is 30 days.
Books and audiobooks may be checked out on loan for a period of two weeks and renewed for an additional two weeks. DVDs may be checked out for one week and may be renewed for an additional week.
Regular DVD/Blu-Ray movies (both adult and children’s movies) and TV series/documentaries on DVD may be checked out for one week (7 days) and may be renewed for an additional week (7 days). New release DVDs (movies that have been purchased in the past three months) may be checked out for three days and cannot be renewed.
Renewal depends on status of the cardholder’s account and/or whether reserves for that material by other patrons have been made.
V. CHECKOUT LIMITATIONS
To physically check out Library materials, the patron must show his/her Library card or a photo ID. Library staff cannot check out any Library materials without proof the patron is who he/she says they are.
There will be a limit on the number of materials loaned per Library card:
- No more than a total of 10 items may be checked out per individual card.
- No more than 4 DVDs may be checked out per Library card; one season of a TV series equals 4 DVDs.
- No more than 1 new release DVD may be checked out per Library card.
- No more than a total of 40 items may be checked out per family card.
- No more than three family members in a single household may hold individual cards. As such, families of four or more in a single household must share a family card. A family card will be issued in the name of an adult in the household.
VI. RESERVING MATERIALS
A patron may reserve up to 10 materials (excluding new release DVDs) at any given time. Reserves will be held for five days, and if not picked up in those five days, the material(s) will be put back into circulation.
A patron may only put a reserve on up to two new release DVDs at any given time. New release DVD reserves will be held for three days, and if not picked up in those three days, the new release DVD will be put back into circulation.
VII. OVERDUE MATERIALS
Patrons assume all risk and responsibility when checking out materials from the Hennessey Public Library. Overdue materials are subject to a fine and must be returned before other materials may be borrowed; however, the fine for materials shall not exceed the recorded replacement cost. There will also be a grace period and periodic amnesty or half-price fines.
- Audio/print books is 5 cents per day. The day the material is due and the day returned will not be included in calculation.
- Books returned in torn or damaged condition will automatically be deemed destroyed and full price to replace them will be added as a fine to the patron’s account.
- Regular DVDs/TV series are $1 per day; new release DVDs are $2 per day. The day the material is due and the day returned will not be included in calculation.
- DVD cleaning/repair is $2 per DVD returned in dirty or scratched condition. DVDs that do not play even after cleaning/repair will be deemed destroyed and full price to replace the damaged DVDs will be added as a fine to the patron’s account.
- Blu-Ray discs returned in dirty or scratched condition will automatically be deemed destroyed and full price to replace them will be added as a fine to the patron’s account.
The Library automatically sends out notifications via text or email that materials are due in 3 days or that a reserved material is ready for pick up. Manual notifications are sent via text or email when materials are overdue by 1 day, 7 days, or 14 days, and deemed missing.
After two weeks, overdue materials that have not been returned or replacement fee paid are deemed lost or destroyed. At that time, a delinquency notice will be mailed to the address on the patron’s file. That patron will be given 60 days from the mail date to return the overdue materials or pay full price to replace the materials.
Two months after the first delinquency notice, if the overdue materials issue has not been resolved between the Library and the patron, a second and final delinquency notice will be mailed to the address on the patron’s file. The patron will be given an additional 30 days from the mail date to return the overdue materials or pay full price to replace the materials.
If the overdue materials issue has not been resolved between the Library and the patron after 90 days since the first delinquency notice was mailed, then the patron will be turned over to collections through the Town of Hennessey.
VIII. PARENTAL RESPONSIBILITY
A minor’s Library card must be signed by a parent/guardian or other adult who agrees to be responsible for items borrowed on the card.
Juvenile/YA cards will not be issued without the signature of a responsible party, who must be present at the time of the card being issued.
VIII. PARENTAL RIGHTS & CARD CANCELLATION
The parent/guardian or responsible party has the right to cancel the minor patron card for their child and also has the right to restrict materials borrowed on the card. However, the privacy of the minor borrower is protected by law, and the responsible party may access the record of the minor borrower only with the permission of said minor. (Refer to Confidentiality of Patron Library Records Policy for more details.)
Library staff procedures for cancellation of a minor card:
- A parent/guardian may direct the Library to cancel a minor card by signing and notating date of cancellation on the application card of the child.
- Should a parent/guardian choose to restrict the borrowing of certain Library materials, the Library staff will insert a blocking message or blocking code in the computer record of the child.
- A parent/guardian may choose to revoke computer access only and allow the child to retain all other Library privileges.
- The patron status of a child may be reinstated by the parent/guardian at any time or by the child upon reaching the age of majority.
IX. RESTRICTION ON “R” RATED MOVIES
The Hennessey Public Library is committed to the freedom to read and view legally accessible materials. Until the question of legality of providing “R” rated movies to minors is settled, the Library will restrict check out of these materials to adults, age 18 or older.
Library staff guidelines for checking out “R” rated DVDs:
- A patron who wishes to check out “R” rated materials must have a designation of “Adult” on the Library card record.
- The age of the patron may be verified by driver’s license, parental verification, or birth certificate.
- Patrons under the age of 18 who have been declared emancipated are not exempt.
Adopted 2-6-2003 Revised 7-10-2003 Revised 1-10-2008 Approved 12-8-2011 Revised 3-14-2013 Revised 12-10-2015 Revised 6-9-2016 Reviewed and Revised 5-13-2019 Amended 12-9-2019
It is the mission of the Hennessey Public Library to acquire, preserve, and maintain free access to information for patrons in the Hennessey and its surrounding area.
I. MISSION STATEMENT
This articulation of the mission of the Hennessey Public Library is guided by the following principles:
- Knowledge provides the foundation of any existent civilization, is essential for the understanding of the relationship of a society to its milieu, and is the basis for future advances in technology, philosophy, theology, and the arts.
- Free access to uncensored information is necessary for the development of knowledge.
- Individuals in a free society have the right and the responsibility of assessing for themselves the truth, value, and usefulness of information.
- It is the purpose of a Library to be the repository of information, both present and arcane; and in a free society, it is the purpose of a Library to be an accessible repository for uncensored information in forms usable to the broadest spectrum of patrons.
- No Library will have the facilities necessary to maintain all existent information, but every Library has the responsibility to preserve information unique to the society it serves and for whose purposes it exists.
The Hennessey Public Library will select materials, services, and programs in a variety of formats that will meet present and anticipated future informational needs of the greater Hennessey area. Information is understood to be from all available areas including but not limited to technology, the humanities, and recreation. Selection policies will be in accordance with the adopted mission statement of this Library and must be approved by the Library Board of Directors meeting in regular session. Additions, deletions, or modifications may be submitted by Directors, staff, or the public for consideration of the Board, and objections to selection of Library materials, services, or programs must be submitted to the Board in writing on the form provided.
Specifically, the Hennessey Public Library selects materials, services and programs which:
- Serve the informational needs of the larger community including people of minority race, creed, age, or ethnic background
- Provide a broad selection of recreational choices for all age groups
- Preserve the unique heritage of the Hennessey area
- Provide for educational enrichment
- Stimulate questioning and study through presentation of opposing viewpoints on contemporary social issues
- Present opportunities for self-study and personal enhancement in areas such as citizenship, job-related skills, personality development, and interpersonal relationships
- Enhance the cultural development of the community
- Increase knowledge of the world and the interrelationship of its peoples
- Reflect a variety of technologies representative of contemporary usage
III. AUTHORITY AND RESPONSIBILITY FOR COLLECTION
The Library Director shall have the authority and responsibility for selection and maintenance of all Library materials within the collection and must make selections on the basis of the Hennessey Public Library’s selection criteria (listed below in Section IV). Staff, Library Board members, and the general public may make recommendations or requests for additions or deletions to the collection but the responsibility for selection is specifically delegated to the Library Director. When making selections in fields outside the specific expertise of the Library Director, the Director shall exercise recourse to professionals within those fields. The Library Director may also delegate responsibility for selection and maintenance of materials to staff members determined to be appropriate on the basis of knowledge or experience.
IV. SELECTION CRITERIA
The selection of materials and services which provide, maintain, or enhance information is of necessity a subjective process. The financial and spatial limitations of a Library, particularly a regional Library in an under populated area, require selection decisions which place the Library Director in the position of determining which materials and services will most adequately meet the informational needs of the public and which will not. Rejection of available choices is a form of censorship imposed by the realities of limitation. At present, no Library can contain all available information. Therefore, upon this subjective process must be imposed objective criteria for selection which will provide a measurable standard for accountability. Not all selections will meet all criteria, but all selections must be recognized as having been made on the basis of the criteria herein.
Materials and services of the Hennessey Public Library will be selected on the basis of present, past, or future informational merit.
This merit shall be determined by the following criteria:
- Public demand
- Literary or educational value as evidenced by inclusion in academic anthologies or reading lists
- Artistic merit as determined by professional consensus evidenced in such documents as reviews, journal endorsements, awards, peer recommendation, inclusion in recognized collections or anthologies, et al.
- Classic status as evidenced by interpretive presentations in a variety of media over a number of generations
- Practical usage
- Predictive viability approved by authorities in the respective fields
- Clear articulation of variant, dissident, or adversarial viewpoints
- Historical value
- Insight into human or social conditions
- Clear explanation of a recognizable process
- Common usage as determined by inclusion in other libraries
- Lack of information on a given subject in the Library collection
- Inclusion in the lifetime body of work of a recognized artist, author, or other professional
Priority of selection will be determined by the limiting factors of resources and will change as these resources change. The short- and long-term selection priorities will be enumerated in the written Library plan and will be evaluated each year after the yearly Library report is complete and modified if necessary.
V. CONTROVERSIAL WORKS
Library materials will be selected from a wide variety of topics, including controversial issues, for the purpose of educating, informing, and entertaining the community. The Library will strive to select materials that represent differing viewpoints and the reader will be allowed to draw his own conclusions on important questions. Materials containing words or situations that may be objectionable to some patrons will not be excluded on the basis of these incidences. Patrons are expected to exercise their right to return materials they find personally offensive and to monitor the reading of their minor-aged children for appropriateness. No patron may determine for all others the level of acceptability of controversial materials. However, selection criteria for controversial materials will remain the same as for all others. No item will be included in the collection simply to shock or offend the reading public.
The Hennessey Public Library supports intellectual freedom and endorses the following intellectual freedom statements: "Freedom to Read" (American Library Association), "Freedom to View" (Educational Film Library Association), and "Library Bill of Rights" (American Library Association).
VI. RECONSIDERATION CRITERIA
In a free and democratic society, every citizen is responsible for his own action. Free access to information is the right of every reader in such a society; therefore, personal censorship is the responsibility of the reader alone. Parents or guardians having responsibility for children have also the authority to determine what is appropriate or inappropriate for their children and may choose to restrict the reading materials chosen. However, the right of free access to reading materials shall not be denied to others.
Citizens who wish materials or services to be reconsidered for selection should submit a Reconsideration of Library Materials Request Form (see attached PDF) to the Library Director. Three members of the Library Board will be chosen to read the materials, reviews of the materials, and the reconsideration request. The standard for evaluation of objections to materials will be the Hennessey Public Library’s Selection Criteria (seen above in Section IV). A written recommendation will be presented to the Library Director for consideration and final judgement. The Library Director may choose to retain, remove, or change the location/reading level or replace material with another material of similar purpose/value. Following the Library Director’s decision, the patron may then appeal the decision to the Library Board, if desired.
VII. CONSIDERATION OF MATERIALS ON APPROVAL OR FOR REVIEW
The Hennessey Public Library does not accept Library materials on approval or for review before purchase. All Library materials must be approved for purchase by the Library Director before shipment. Telephone solicitors will be informed of this policy.
VIII. LIBRARY MATERIALS IN PRINT FORM
- Fiction-General Fiction. Materials used for recreational reading and entertainment will be selected from current bestseller and bookseller lists with particular emphasis on titles from authors that are local favorites. Oklahoma authors and titles/subject matter will be acquired. Discount booksellers, book clubs, and publishers will be sources for titles. Book reviews, patron requests, endorsements, and professional recommendations will be considered in book choices.
- Fiction-Westerns. Readership for western fiction has increased in recent years. Materials used for recreational reading and entertainment will be selected from current bestseller and bookseller lists with particular emphasis on titles from authors that are local favorites. Oklahoma authors and titles/subject matter will be acquired. Discount booksellers, book clubs, and publishers will be sources for titles. Book reviews, patron requests, endorsements, and professional recommendations will be considered in book choices.
- Fiction-Inspirational. Readership for inspirational fiction has increased in recent years. Materials used for recreational reading and entertainment will be selected from current bestseller and bookseller lists with particular emphasis on titles from authors that are local favorites. Oklahoma authors and titles/subject matter will be acquired. Discount booksellers, book clubs, and publishers will be sources for titles. Book reviews, patron requests, endorsements, and professional recommendations will be considered in book choices.
- Fiction-Mystery. Mystery titles will be acquired by donation and purchase. Materials used for recreational reading and entertainment will be selected from current bestseller and bookseller lists with particular emphasis on titles from authors that are local favorites. Oklahoma authors and titles/subject matter will be acquired. Discount booksellers, book clubs, and publishers will be sources for titles. Book reviews, patron requests, endorsements, and professional recommendations will be considered in book choices.
- Fiction-Science Fiction. Science fiction titles will be acquired by donation unless recommended for specific programming. Standard titles will be purchased for replacement. Patron requests also will be considered in acquisition.
- Fiction-Fantasy. Fantasy titles will be acquired by donation unless recommended for specific programming. Standard titles will be purchased for replacement. Patron requests will be considered in acquisition.
- Fiction-Juvenile. Preference will be given to Newbury, Caldecott, and Sequoyah award-winning titles. Accelerated Reader and titles chosen for summer reading program emphasis and special events will also be purchased. Standard titles will be replaced. Materials used for recreational reading and entertainment will be selected from current bestseller and bookseller lists with particular emphasis on titles from authors that are local favorites. Oklahoma authors and titles/subject matter will be acquired. Discount booksellers, book clubs, and publishers will be sources for titles. Book reviews, patron requests, endorsements, and professional recommendations will be considered in book choices.
- Fiction-Young Adult. Standard titles will be replaced. Educational reading lists and patron requests will be strongly considered. Materials used for recreational reading and entertainment will be selected from current bestseller and bookseller lists with particular emphasis on titles from authors that are local favorites. Oklahoma authors and titles/subject matter will be acquired. Discount booksellers, book clubs, and publishers will be sources for titles. Book reviews, endorsements, and professional recommendations will be considered in book choices.
- Non-fiction/Reference. Readership has decreased in recent years due to accessibility of electronic reference materials online. As such, materials already on the shelf shall only be retained based on relevance and/or rarity. Patrons will be directed to Oklahoma Department of Libraries’ digital library Oklahoma Digital Prairie and other electronic resources available through the Library’s website. Printed materials that meet the research needs of patrons will be given first priority for purchase. Second in priority will be requested items or subjects. Sections of the Dewey Decimal System will be periodically reviewed by the Library staff and refreshed as needed.
The Hennessey Public Library is committed to encouraging reading by tweens and teens who have a difficult time maintaining a reading interest; therefore, graphic novels and manga will be included as a special collection. Graphic novels offer a style of literature that allows visual stimulation and a reading pace comfortable to intermediate and reluctant readers.
Graphic novels/manga will be monitored to determine that subject matter does not include content that falls under the definition of “Sexually explicit subject matter.” Any “sexually explicit subject matter” prohibited by statute will not be included in the collection. This is content that describes or depicts sexual conduct as defined in Section 1024.1 of Title 21 of the Oklahoma Statutes and is presented in specific and graphic detail so that a prurient interest in sex is promoted. Under the legal definition, sexually explicit subject matter shall not mean content that merely mentions or references sexual content. And although materials will be located in age-appropriate locations, checkout will not be restricted by staff unless a parent or guardian places those restrictions on the child’s account.
Newspapers and periodicals will be obtained for both information and recreational reading. Local newspapers (i.e. Hennessey Clipper, Kingfisher Times, and Enid News & Eagle) will be archived to capacity of available storage space. The Hennessey Clipper will be purchased on microfilm through December 2018 and the Kingfisher Times will be purchased on microfilm beginning in January 2019. The Hennessey Clipper from 1890 to 2018 has been uploaded to the Barbara and Bill Walter Hennessey Clipper collection on the Library website.
The Vertical File collection (clippings, pamphlets, maps, and other current materials) is maintained for reference near the circulation desk. As time permits, these items are catalogued on the automated system.
IX. LIBRARY MATERIALS IN NON-PRINT FORM
Videos in current format (presently DVDs and Blu-Ray discs) will be included in the Library collection as a source of information and entertainment.
Library staff will give priority to the purchase of bestsellers, Oklahoma themed, and award-winning materials as determined by recognized authorities in the entertainment industry or educational field, such as the American Film Institute (AFI), the National Education Association (NEA), the Oklahoma Education Association (OEA), the American Library Association (ALA), and others. Videos listed on the AFI 100 Best Movies List will be given priority for purchase and will be placed in the Hutoka Ortman Memorial Film Collection. Defective or missing videos from this collection will be replaced to maintain the memorial. Town budget, State Aid, and special Library budget monies will be used to purchase a number of AFI videos until the collection is complete.
The Library will purchase or accept donation of "R" rated movies only when the film has compelling artistic merit. This merit shall be determined by the following criteria:
- Artistic merit as determined by professional consensus evidenced in such documents as reviews, journal endorsements, awards, peer recommendation, inclusion in recognized collections or anthologies, et al.
- Classic status as evidenced by interpretive presentations in a variety of media over a number of generations
- Historical value
- Insight into human or social conditions
- Literary or educational application
- Inclusion in the lifetime body of work of an acclaimed film professional
- On the AFI 100 Best Film list
Because the Hennessey Public Library subscribes to the Oklahoma Digital Prairie and OK Virtual Library (also known as OverDrive), audio recordings of abridged and unabridged books will be acquired by donation only. Music recordings will be acquired through donation only.
PUZZLES AND GAMES:
Puzzles and games will be acquired by donation and purchase. Puzzles will be available for circulation. Games will be available for checkout in the Library only.
ELECTRONIC RESOURCES—FOR CHECKOUT:
Further acquisition of discs will be by donation only. The Library will maintain a CD collection for reference purposes. Preference will be given to abridged bestsellers and music on CD representative of the classics, American popular music by decade, and international artists.
ELECTRONIC RESOURCES—ACCESSING AND DOWNLOADING:
Patrons may access Library electronic materials as well as their own personal materials such as flash drives or other portable storage on the public computers.
Internet access is provided on the public computers. (See Computer Access and Internet Use Policy.)
X. MATERIAL MAINTENANCE
Continuous evaluation is necessary to ensure that the Library’s materials are useful and accessible. The process of evaluating materials helps determine if it will be retained, relocated, replaced, or removed.
Criteria for consideration before removing materials include:
- Authority of the work and author
- Quality of the publisher
- Currency of the material
- Condition of the item
- Relevance to the needs of the community
- Historical significance pertaining to this area i.e. Chisholm Trail, Cimarron River, etc.
Items are regularly removed to keep the collection current, accurate, and appealing, and to ensure availability of space. The Hennessey Public Library uses the industry-standard, MUSTIE, to help evaluate an item for withdrawal:
- Misleading and/or factually inaccurate
- Ugly (worn out beyond mending or rebinding)
- Superseded by a new edition or a better source
- Trivial (of no discernible literary or scientific merit)
- Irrelevant to the needs and interest of community
- Elsewhere (the material may be easily borrowed from another source)
Library materials removed from the collection are placed in the Brick for purchase through the Friends of the Hennessey Library’s continuous book sale, which benefits the Library and its future acquisitions.
Revised 3-06-03 Revised 1-10-08 Revised 1-5-2012 Revised 6-9-2016 Reviewed and Revised 2-10-2020
It is the mission of Hennessey Public Library to offer free access to information to its patrons.
I. COMPUTER ACCESS
The Library’s public computers are available to all Library patrons ages 9 and older. Minors (ages 9-17) who wish to play games on the public computers are required to use laptops issued by the Children’s Librarian. Three desktop computers and five laptops are available to all patrons for public use within the Library; patrons are prohibited from leaving the Library with a Library laptop. There is a separate handicap desktop computer workstation outfitted with a bright yellow keyboard and screen reader software available for visually impaired and physically handicapped patrons.
Public computer use by patrons is limited to a maximum of three hours. However, there is a limit of 30 minutes per session when other patrons are waiting to use the computers. Sessions longer than three hours may be approved at the Library Director’s discretion.
Public computer use specifically for gaming by minors is limited to a maxium of one and a half hours (90 minutes). However, there is a limit of 30 minutes per session when other minors are waiting to use the laptops.
Library staff procedures for computer access:
- Staff will maintain a computer access sheet to monitor computer usage time.
- Minor patrons must sign in using their library card.
- Adult patrons must sign in, using either their library card or name.
- Patrons who do not relinquish the computer at the end of their allotted time may lose computer access privileges.
- Patrons who expect a session to exceed 30 minutes and who cannot complete the activity in multiple sessions (i.e. FAFSA applications, federal document downloads, insurance forms, etc.) may make an appointment with the Library Director to reserve a computer for allotted period of time not to exceed Library hours.
Access to the Library staff computers will be limited to staff only unless otherwise permitted by the Library Director. Only Library staff will be given admin passwords.
II. INTERNET ACCESS
The Library is responsible for providing a technology protection measure that blocks or filters Internet access per the Children’s Internet Protection Act (CIPA). (To learn more about CIPA, go to https://www.fcc.gov/consumers/guides/childrens-internet-protection-act.) This content filter must protect against access by minors to visual depictations that are obscene, child pornography, or harmful to minors. The content filter may be updated to allow certain websites for adults engaged in bona fide research or other lawful purposes.
Unauthorized access, including “hacking”, and other unlawful activities including but not limited to unauthorized disclosure, use, and dissemination of personal information regarding minors, will result in loss of computer privileges and will be reported to legal authorities.
The Library cannot be held responsible for the effectiveness of any filtering software in use because no filter will eliminate all offensive material from view; however, computer screens will be placed in full view of Librarians for monitoring purposes.
Library staff procedures for Internet use:
- Patrons ages 9-17 will be allowed access to the Internet only upon receipt of a Library card application signed by a parent/guardian with the appropriate permission block checked. Staff may call to verify signatures.
- Patrons ages 9-17 must present a Library card for Internet access, and Library staff will verify access permission.
- When the age of the patron is in question, a driver's license or other photo ID showing birthdate may be used for verification of majority age.
III. USER RIGHTS AND RESPONSIBILITIES
Sexually explicit materials may not be printed unless from recognized health information services.
Patrons will be allowed to print or download information in accordance with copyright law. U.S. copyright law (Title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of "fair use”. Users may not copy or distribute electronic materials (including electronic mail, text, images, programs or data) without the explicit permission of the copyright holder. Any responsibility for the consequences of copyright infringement lies with the user; the Library expressly disclaims any liability or responsibility resulting from such use.
Information may be printed using the Library’s printers. Cost is 10 cents per side for black and white or $1 per side for color. These fees are in place to cover the cost of paper, ink, and maintenance, and is not payment for service or information.
The Hennessey Public Library enforces the right to freedom of access to information within the limits of the current law. The Library staff will not limit the scope of an adult Internet search so long as the search is both legal and ethical. At no time will the Hennessey Public Library or its staff by held liable for any damages, direct or indirect, that may occur to the user (or the user's data) as a result of Internet service at the Library.
Examples of unethical or illegal uses of the computer include, but are not limited to, the following:
- Harassment of other Library patrons which may include, but is not limited to, accessing visuals or sounds that may be disruptive or offensive to others in the Library.
- Harassment of people online which may include, but is not limited to, libel, slander, and threatening communications.
- Unauthorized printing or downloading of copyright-protected material.
- Accessing 18-and-over-only sites when underage.
- Unauthorized access, including so-called “hacking”.
- Unauthorized disclosure, use and dissemination of personal information regarding minors.
- Contact with minors for the purpose of illegal acts.
Library staff may request that the patron refrain from unethical, illegal, or harassing behavior. Repeated behavior will be considered misuse of Library materials and will cause the Library card to be expired for a period of six months. Illegal use will cause the Library card to be expired permanently and authorities to be called.
Revised 4-10-2008 Revised 9-08-2011 Reviewed and Revised 1-7-2016 Reviewed and Revised 5-13-2019
The Hennessey Public Library’s confidentiality of patron Library records policy is based on Oklahoma law that patron records are confidential.
I. CONFIDENTIALITY LAW
Patron records are confidential and are protected by Oklahoma law (Title 65, Oklahoma Statutes, sup. 1985, Section 1-105). A Library patron is allowed to view his/her own record and Library staff may make copies at the patron’s request. No records will be viewed, printed, or released to individuals other than librarians engaged in Library business, or the patron, except with the patron’s authorization or by order of a court of law.
II. DEFINITION OF PATRON LIBRARY RECORDS
Any record, regardless of format, indicating which documents or other materials have been loaned to or used by an identifiable individual or group shall be considered patron records. This will include but not be limited to book cards, electronic circulation records, and computer sign-in sheets. This will not include records of publicly available information such as telephone numbers and addresses.
III. DISCLOSURE OF RECORDS
Patron Library records will not be disclosed to any person except to:
- Persons acting within the scope of their duties in the administration of the Library, i.e. Library staff.
- Persons authorized to inspect such records by the individual or group. This will include all members of a family listed on a family card and minors who have signed the statement on their Library card application to permit parents or guardians to access their records. Authorization to allow others not listed on the patron’s card to access the patron’s account and/or pay fines on his/her behalf must be submitted by the patron in writing to the Library. Verbal authorization in person or via the phone is not permitted. A notation will be made to the patron’s account once the written authorization is approved by the Library Director. Authorized persons must show a photo ID to access the patron’s account and/or pay fines.
- Persons authorized to inspect records by order of a court of law.
IV. RETENTION OF RECORDS
Electronic circulation records will be kept for an indefinite period of time and will be deleted as the automated system requires for optimal performance. Book cards or other forms of manual records maintained during electrical failure or off-site programming will be kept for the duration of the loan period and then transferred to the automated circulation program and/or shredded.
Adopted 7-7-2005 Reviewed and Approved 5-8-2008 Reviewed and Revised 12-10-2015 Reviewed and Revised 5-13-2019
The Hennessey Public Library will maintain a strict Conflict of Interest Policy applicable to Library staff and Library Board.
I. POLICY STATEMENT
No staff member, board member, or employee of the Hennessey Public Library may participate in the selection, award, or administration of a contract if he or she has a real or apparent conflict of interest.
- A conflict of interest occurs when any member of a Library board member, employee, or member of their immediate family receives a financial benefit from the award of a contract.
- A conflict of interest occurs when a contract is awarded to a business owned by a board member, employee or an employee’s/board member's immediate family.
The Library Board and Library Director will ensure compliance with this policy.
The Hennessey Public Library welcomes donations (also known as “gifts” for the purposes of this policy) from its patrons. These thoughtful contributions help enrich and improve the Library. How these donations are to be used is determined by the Library staff and board.
All donations are accepted by the Library in accordance with its Collections Development Policy and are used to further the acquisition goals of the Library in accordance with its strategic plan. Donations that do not fit the criteria of the Collections Development Policy or fulfill the mission of the Library may be rejected or accepted to be sold in the Friends of the Hennessey Library (Hennessey FOL) used bookstore. All undesignated donations become the property of the Library to be used at will.
I. MAKING DONATIONS
Donations may be made to one of the following:
- Hennessey Public Library. Donations for specific purchases such as memorials, donations made in honor of a friend or family member, donations made for a specific program or event (i.e. children’s summer reading programming or Ruth Ellen’s Read Again Program for the visually impaired), etc. are to be made to directly to the Hennessey Public Library.
- Friends of the Hennessey Library. The Hennessey FOL is a 501(c)3 non-profit organization. It raises funds through various fundraising events and campaigns. The Hennessey FOL provides the Library with several resources throughout the year such as the latest technology and summer reading materials. It hosts the book sales held in The Brick used bookstore, and proceeds from the book sales fund the purchase of new Library materials. The Hennessey FOL also is executor of the annual Helen Cline Academic Scholarship, which benefits a teen Library volunteer.
TYPES OF DONATIONS:
- Monetary. Financial donations, cash or check, will be accepted by either the Library or the FOL. Designated monetary contributions will be expended by the Library Director and/or Library board in accordance with the usage designated by the donor. Designated monetary contributions that do not conform to the mission of the Library may be rejected. Undesignated monetary contributions will be used at the discretion of the Library Director to meet the goals of the strategic plan of the Library board. Undesignated funds may be accumulated for large purchase items or may be added to or used for the purchase of a certificate of deposit or other investments.
- Materials. The Hennessey Public Library accepts donations of new or gently used books, audiobooks on CD, DVD movies and TV series, and magazines. Donated materials will be evaluated for inclusion in the collection according to the Library’s Collections Development Policy. Donations added to the collection must be items the Library would purchase, have current significance or permanent value, and be in good physical condition. Those which do not meet that criteria, contain outdated information, are duplicates, or in poor condition may be sold in The Brick used bookstore or given away as prizes in the various Library or FOL programs. Materials donations may not be made in lieu of payment for lost or damaged materials or to pay outstanding fees/fines unless granted permission by the Library Director.
- Magazine Subscriptions. Those wishing to donate the subscription of a magazine, newspaper, or other periodical should contact the Library Director.
- Donations of computers, printers, equipment, and software are generally not accepted because it is in the best interest of the Library to standardize its computer equipment and to adhere to software licensing agreements. Those wishing to donate equipment to the Library should contact the Library Director.
- Artifacts, Artwork, or Historical Items. Items related to Hennessey, the Chisholm Trail, the Land Run, or other historical relationship to this area of Oklahoma may be accepted directly by the Library Director or the History Center curator (if applicable). They shall determine the suitability of the donation(s) to the strategic goals of the History Center’s collection.
- Securities, Stocks or Bonds. Donations of securities, stocks, bonds, etc. will be accepted by the Friends of the Hennessey Library. Gifts of securities should be restricted to market securities that are publicly traded and will be sold immediately through the Hennessey FOL.
- Real Estate. Gifts of real property and/or mineral rights (including oil and gas rights) will be accepted by the Hennessey Public Library or Friends of the Hennessey Library only when a buyer for the property has been identified and the acceptance and sale is accomplished in a three-way transaction to immediately transfer title from the giver through the Library/FOL to the new owner.
- In-kind Gifts. The Library may accept in-kind donations such as merchandise coupons, complimentary admissions in support of Library programs, building/maintenance products/services, or free or reduced-fee consulting services. Contact the Library Director for sponsorship details.
- Donations not listed in the above pre-established list may be subject to Library board approval. Such gifts should provide for complete funding of costs related to installing the gift. Contact the Library Director for guidance.
HOW TO DONATE:
Monetary contributions may be mailed in care of the Library Director to 525 S. Main, Hennessey, OK 73742 or dropped off at the Library during business hours.
Material donations must be arranged in advance. Please do not drop off material donations without contacting the Library Director first. The Library reserves the right to reject material donations for designated periods of time due to overabundance of material donations and staff limitations. Memorial or celebratory materials i.e. books may be donated to honor a friend or relative and can be designated as such in the Library catalogue and marked with a special bookplate or other designation. All material donations will be withdrawn in the same manner and using the same criteria as purchased materials. The Library will not notify the donors of withdrawal or replacement of donated items.
For more information on how to donate or to obtain the Library’s Wish List, contact the Library Director.
II. APPRAISALS AND ACKNOWLEDGEMENT OF DONATIONS
The Library does not make appraisals of gifts. The Internal Revenue Service (aka IRS) considers the Library to be an interested party which, therefore, precludes appraisals of any gift or donation, and the acceptance of a gift appraised by a third party does not in any way imply endorsement of the appraisal by the Library. However, the Library will, upon request, provide the donor with an acknowledgement of the donation.
ACKNOWLEDGEMENT OF DONATIONS:
- Library staff will include the name of the donor (if known) when cataloging books or materials.
- The donor may request a bibliography of items donated to the Library for any purpose, but the replacement cost assigned in cataloging shall not in any way be considered an appraisal of real value.
- Library staff will check any donor prepared list of donations for completeness and sign an acknowledgement or a receipt, but will not endorse any valuation made by the donor.
- Lists of yearly donations kept for Library benefactors will not include appraisals of cost, but may include disposition of the materials, i.e. on shelf, discard, book sale, giveaway, branch outlet, etc.
Donations are tax deductible to the extent provided by law. Library staff cannot place a value on donated items but upon request will provide a donation slip at time of intake of items. It is the responsibility of the donor to determine the tax implications of a donation. Only the legal entity known as the Friends of the Hennessey Library is a 501(c)3 tax-exempt organization.
The Hennessey Public Library is enriched by donations from its patrons, and there are some patrons who go far beyond the occasional gift and year after year provide sustained giving of money and materials. These patrons are recognized as Benefactors and are given special recognition and privileges.
A Benefactor is defined as a donor who gives consistently over a period of years and whose accumulated giving is significantly higher than the accumulated giving of other patrons.
- Letter of appreciation
- Change of Library card designation to Benefactor
- Discount card copy fees
- Fine-forgiven card
- Recognition as a Library Benefactor on the website or elsewhere in Library promotions (when applicable)
The Library Director will be sensitive to any Benefactor’s wish for anonymity and will, with the Library board, determine other ways to show appreciation to anonymous donors.
Adopted 11-9-2006 Revised 2-6-2012 Revised 2-11-2016 Reviewed and Revised 12-9-2019
The Hennessey Public Library has several areas that may be used for meetings, training, counseling, social events, and community activities. The following areas are available for rent without charge during normal Library hours, which is currently Monday through Friday from 9 a.m. to 6 p.m.:
- Auditorium—200 people
- Brick Café and Hallway (Hospitality Center)—30 people
- History Center—20 people
- Children’s Play Area—25 people
- Teen Room—12 people
- Study Tables—8 people
- Reference Room—10 people
The Hospitality Center, History Center, and/or Auditorium may used after hours when preapproved by both the Library Director and the Town of Hennessey Administrator. The person reserving must receive approval in writing from the Town of Hennessey Administrator. This must be turned into the Library Director along with the Meeting Room Reservation Application (PDF download). Because after hours usage incurs additional cost for the Town of Hennessey, it is strongly discouraged to utilize the Library outside of normal hours. After hours events require at least one Library staff member to be present; a fee may be required by the Town of Hennessey to cover that cost.
All meetings must be open to the public. Closed meetings are not permitted, and no meeting can be treated as confidential in nature. The identities of members attending the meetings are not considered confidential and may be freely divulged to the public. As such, the Library reserves the right to take photographs of attendees and use the photos in archived history, publicity, press releases, social networking, the Library website and blogs, and other public display. (Refer to Photography in the Library Policy for more details.)
Permission to use the Hennessey Public Library does not constitute an endorsement by the Library of the user or user’s beliefs.
The only exceptions to the open and public meeting rule are as follows:
Community for-profit businesses may use the meeting areas for training employees as long as no fees are collected. Common education, health, and state agencies may use the meeting areas to conduct classes and workshops limited to their participants.
Counseling sessions are not considered meetings and confidentiality is maintained for these sessions. Families and individuals meeting for counseling or social services will be allowed privacy in the meeting areas.
Wedding and baby showers, special anniversary celebrations, memorial services, and other social gatherings that are open to invited guests may make use of the glassware in the Hospitality Center, but organizers must bring their own paper goods and plastic utensils. All serving items provided by the Library must be washed, dried, and returned to their rightful storage place. Trash must be gathered and emptied into the dumpster next to the employee parking lot.
Reservations must be made by an adult (age 18 or older) representative of the group or organization; the exception is youth (ages 9-17) reserving a meeting area for a school-related activity. Any person who requests a meeting room must possess a valid Hennessey Public Library card. Submitting a Meeting Room Reservation Application does not guarantee use or date/time requested.
The individual or group/organization representative must initially fill out a Meeting Room Reservation Application (PDF download). This application will be kept on file and can be updated over the phone or via email for standing reservations.
The person making the reservation on behalf of a group or organization must agree and sign the liability waiver clause included in the Meeting Room Reservation Application (PDF download) to indemnify and hold the Library harmless from and against all losses, expenses, demands, and claims made against the Library and/or the Town of Hennessey arising in any manner from the group or organization’s use of Library, whether such losses, expense, demand, or claim made against the Library is caused by the Library’s negligence or not.
Meeting rooms are booked on a first come, first served basis. Reservations must be made 48 hours prior to the meeting. Individuals, groups, or organizations may reserve meeting areas for one-time use, occasional use, or on a continuing basis. Note that Library-related programs will always be given priority over standing reservations and the Library Director reserves the right to preempt or cancel reservations that conflict with Library programming. All efforts will be made to accommodate meeting room reservations.
Persons cancelling meetings in Library areas must notify the Library and release the reservation for that time slot. Persons failing to notify will lose their standing reservation after three failures to notify in a 52-week period.
Upon arrival to the Library, the person who made the reservation must check-in at the front counter before assuming responsibility for the meeting area. Children must be supervised at all times in accordance with the Library’s Patron Code of Conduct and Children’s Safety policies.
Users are responsible for setting up the meeting area, and returning chairs and tables to their proper places. If accumulated, trash must be gathered and emptied into the dumpster next to the employee parking lot.
Prior to leaving the Library, the person who made the reservation must check-out at the front counter and wait for a Library staff member to assess the meeting area used and give approval.
No fees will be charged for the use of the meeting areas. However, if damage occurs, the group or organization will be responsible for cost of repairs; and, if cleaning is needed, the group or organization will be charged a cleaning fee of $25 payable before the area may be reserved again.
No group or organization may charge for admission, or goods exchanged for cash except in the following instances:
- Non-profit organizations may collect dues or donations
- Cost of supplies may be collected from workshop participants
- Authors may sell books at Library-sponsored book signings
- Performers in library-sponsored programs may sell artwork, CDs, DVDs, or other items related to their performance
- Groups and organizations may use the meeting areas for fundraising in support of the Library or Library programs
- Community non-profit organizations may sell items and charge admission to fundraising programs when the proceeds benefit those organizations
Programs sponsored or co-sponsored by the Library are exempt from rules regarding fees.
For-profit groups or organizations wishing to charge admission for use of the Auditorium and Hospitality Center must apply and receive approval in writing from the Town of Hennessey Administrator. This must be turned into the Library Director along with the Meeting Room Reservation Application (PDF download).
IV. POLITICAL AND RELIGIOUS GROUPS
In accordance with the Library’s Patron Code of Conduct, political organizations may use the meeting areas for business meetings, but not for rallies or any other kind of activity supporting or opposing an issue or a candidate. Likewise, religious groups are permitted to use the meeting areas for Bible study, discussion, or instruction, prayer, and sharing testimony, but not for proselytizing or praise and worship.
Federal, state, and local government officials may use the Auditorium for town hall meetings or educational meetings.
Political debates between opposing candidates during the primaries and general election are permitted when arranged by a group without affiliation to either party. Only the candidates may participate in the debate and not their representatives. If only one candidate arrives for the debate and all others fail to attend, that candidate will not be permitted to speak and the debate will be canceled.
Food and drinks are permitted in the Hospitality Center ONLY. No food or drink is permitted elsewhere in the Library, including the Auditorium, unless it is offered as part of a Library program or is otherwise approved by the Library Director.
Groups will clean the Hospitality Center after use, washing any glass or tableware used. Trash should be bagged and placed in the dumpster next to the employee parking lot. Coffee pots and other small electrical appliances, with the exception of the microwave, should be unplugged. Condiments left in the refrigerator should be labeled and consolidated into the fewest number of bottles or jars possible. Any food left in the refrigerator or freezer, including condiments, will be discarded by Library staff if not claimed within one week.
VI. TERMINATION OF PRIVILEGE
Failure to observe the Meeting Room Usage policy will result in termination of the use of Library meeting areas. In the case of unrepaired damage to the area, building, or grounds, the group or organization will not be allowed to meet in the Library until restitution has been made in the full amount of the cost of repairs. Groups or organizations who fail to leave the meeting area clean and in proper order in accordance with this policy will not be permitted to schedule meetings in the Library for a period of one year.
A meeting may be terminated in progress under the following circumstances:
- Destruction or vandalism of the Library building, contents, or grounds
- Unattended children
- Excessive noise
- Food or drink in areas expressly prohibited
- Presence of drugs, including alcohol or tobacco products
- Use of candles or any other kind of open flame
Adopted 5-8-1997 Reviewed and Revised 5-8-2003 Reviewed and Revised 3-6-2012 Reviewed and Revised 3-10-2016 Reviewed and Revised 9-9-2019
The Hennessey Public Library’s code of conduct is meant to ensure a clean, respectful, comfortable, and safe Library environment for all Library patrons and staff in which all patrons can use the Library’s materials and services most effectively. Staff and patrons should be mindful of the effects of their behavior on others using the Library’s facilities.
I. GENERAL CONDUCT
General rules of behavior are designed to protect the rights of Library patrons, provide an outline for staff members acceptable and appropriate behavior on the part of patrons, and preserve Library materials and facilities.
Anyone who disregards these regulations is subject to removal from the Library and/or restriction of Library privileges, which may include denial of specific privileges (such as use of computers) to denial of right to use the Library for a specified time period. In the event of inappropriate behavior by a minor, the child’s parent or guardian will be notified by the Library.
Staff members observing unacceptable behavior shall take appropriate action. When a patron is asked to leave the Library for any reason, the staff member shall make a written record of the incident.
The Library Director, or a person designated by the Library Director in the director’s absence, shall review these records and make decisions regarding banning the person for a longer period of time, or until specified conditions are met. If the person is banned for a longer period of time, or until conditions are met, the Director shall forward this information to the person, or in the case of a minor child, his or her parent or guardian, along with an explanation. The Library Director shall offer the person who has been so informed the opportunity to appear before the Library Board at its next meeting to appeal the decision.
When the conduct constitutes a crime or an ordinance violation, the Library Director shall forward a report to the Hennessey Police Department.
II. PERMITTED BEHAVIOR
Any behavior that does not disturb or infringe on the rights of other Library patrons and staff and is not prohibited by law or these regulations.
Patrons are asked to talk quietly and use headphones when listening to audio on the public computers or personal electronic devices.
Patrons may eat food and have beverages in designated areas, such as the hallway and the Brick. The main part of the Library is not a designated area for food or drink unless otherwise permitted by the Library Director.
III. PROHIBITED BEHAVIOR
The following types of disruptive behavior will not be tolerated in the Library:
- Any behavior that endangers the safety or health of others.
- Violation of any local, state, or federal law.
- Violation of other Library policies such as the Computer Access and Internet Use Policy or Photography in Library Policy.
- Vandalism or deliberate destruction of Library materials.
- Theft of Library materials or the personal property of other patrons and staff.
- Jumping around on, knocking over, or willfully damaging Library furniture.
- Inappropriate use of the public restrooms such as bathing, shaving, washing hair, having sex, or making a general mess and failing to clean up after one’s self.
- Bringing an unauthorized pet into the Library. The only animals allowed in the Library are properly identified service animals (not emotional support animals) and animals part of an authorized Library program.
- Entering staff only areas of the Library or areas generally closed to patrons (i.e. auditorium basement or upstairs).
- Lewd, indecent, or sexual behavior.
- Hate speech.
- Use of abusive or intimidating language or gestures toward other patrons or staff members.
- Behavior that is willfully annoying, bullying, harassing*, or threatening to another person.
- Running, pushing, yelling, or fighting.
- Proselytizing, religious or political.
- Soliciting of any kind and/or asking for signatures on petitions.
- Conducting non-Library related business on the premises that includes exchange of money, goods, or other services.
- Monopolizing Library resources or staff time. (See Computer Access and Internet Use Policy for public computer limits.)
- Use of the Library telephone, unless otherwise permitted by Library staff.
- Loud talking, laughing, or using audio equipment or cell phones that disturbs other patrons.
- Use of skateboards, roller blades, skate shoes, or scooters inside the Library or on Library property.
- Inappropriate dress or not wearing a shirt or shoes in the Library.
- Loitering in the employee parking lot or on the premises after being asked to leave.
- Use of alcohol, cigarettes, or illegal substances in the Library.
- Eating or drinking beverages in areas designated with signs that say no food or drink allowed.
- Poor hygiene that constitutes a nuisance or wearing perfume/cologne that triggers allergic reactions.
- Other kinds of behavior deemed inappropriate in the opinion of the Library Director or designated staff members.
*Harassment is defined as any action taken or situation created intentionally to produce psychological or physical discomfort, embarrassment, or ridicule. Harassment is characterized by requests for sexual contact, unwelcome physical advances, or conduct (verbal or physical) of a nature that is intimidating, demeaning, hostile, offensive, or potentially dangerous to self or others.
The Library staff reserves the right to ask a patron to leave the Library for any of the reasons listed above.
IV. DISRUPTIVE PATRONS
Enforcement of these regulations may take the form of any of the following, depending on the severity of the misconduct, which will be determined by the Library staff on duty at the time. The disciplinary procedures listed below are guidelines. The Library may implement any procedure listed, including an immediate ban from the Library premises at any time.
In the case of a minor disruption, the Library patron will receive two verbal warnings. Warnings consist of asking the patron to stop the prohibited behavior and warning the patron they will be asked to leave if prohibited behavior does not stop.
If the behavior continues, the patron will be asked to leave the Library for a stated period of suspension. Suspension may be just the rest of that day or several days, at the staff member’s discretion.
If the patron is a minor, the Library Director or staff member will call and inform the parents/guardian that their child was asked to leave the Library for a stated period of suspension and explain the circumstances. Parents/guardians of minor children may be held responsible for any damages caused to Library materials or property by their child.
In the case of any misconduct that, in the judgment of the Library Director or staff member, is extreme, the offender may be given only one verbal warning, may be asked to leave the Library immediately for a stated period of suspension, and/or the police may be called.
Again, suspension may be just the rest of that day or several days, at the staff member’s discretion. If the staff member recommends that a patron’s suspension be longer than one week, that recommendation will be decided upon by the Library Director and/or Library Board.
Library staff guidelines for dealing with disruptive patrons:
- Remain friendly and calm in addressing the patron situation. Identify yourself as a Library employee.
- Do not touch the patron.
- Discuss the issue with the patron away from other patrons in the Library, if possible, and try to ensure discussion takes place in an area where there is a security camera.
- Give a copy of the Library’s written policy to the patron, if needed.
- If the patron is a minor, let him or her know a parent/guardian will immediately be contacted if the disruptive behavior continues.
- Assess the situation and ask the Library Director to intervene, if needed.
- If the patron refuses to calm down after being asked, and/or becomes abusive or aggressive, and/or refuses to leave the Library after being asked to do so, the staff member may call the Hennessey Police Department and ask that local law enforcement escort the offending patron from the Library premises.
- Any incident of policy violation must be documented that same day by the staff member who handled the incident and given to the Library Director, and must include:
- Date and time
- Patron’s name (if known or able to be determined)
- Brief summary of the incident
- Reason the person was asked to leave
- List of any other patrons/law enforcement involved
Patrons who engage in repeated disruptive behaviors listed above may be permanently banned from the Hennessey Public Library premises by the Library Director and/or Library Board. A written notice of permanent ban will be on file at the Library and a copy made available to the patron. The Hennessey Town Council will also be made aware of the ban.
Exceptions to any of the above may be authorized by the Library Director and/or Library Board. Neither the Director nor any other member of the Library staff is a professional medical or legal expert. As such, all actions taken shall be subject to the best opinion of the Director and Library staff.
Adopted 4-8-2019 Reviewed and Approved 5-13-2019
The Hennessey Public Library strives to ensure all Library patrons and staff can enjoy using the Library’s facilities without worrying about their personal rights being infringed upon.
I. PHOTOGRAPHING PEOPLE
Patrons are permitted to photograph or video themselves and/or friends and/or family in open public areas of the Library for personal use. Commercial photography/videography is prohibited unless specifically authorized by the Library Director and/or Library Board.
Patrons are not allowed to:
- Take photos or videos in non-public areas such as restrooms or staff only areas.
- Photograph other people, especially minors (ages 0-17), without express permission from those individuals, their parents/guardians, and/or the Library Director.
- Shoot lewd, indecent, or sexually explicit photographs of themselves or others.
Anyone caught illegally photographing will be immediately reported to the Hennessey Police Department.
II. PHOTOGRAPHING MATERIALS
Patrons are permitted to photograph Library materials in accordance with copyright law. U.S. copyright law (Title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of "fair use”. Users may not copy or distribute electronic materials (including electronic mail, text, images, programs, or data) without the explicit permission of the copyright holder. Any responsibility for the consequences of copyright infringement lies with the user; the Library expressly disclaims any liability or responsibility resulting from such use. (Refer Computer Access and Internet Use Policy for more details.)
III. PHOTOGRAPHING PUBLIC EVENTS
The Hennessey Public Library staff reserves the right to photograph and videotape Library programs and events for publicity and promotional purposes. All library patrons consent to the use of their photo taken at the library unless they specifically notify the Library Director of their objection. Library staff will make every effort to notify members of the public when photography/videography is taking place, and any patrons who do not want to be photographed or videoed must alert Library staff immediately.
In the same token, parents/guardians should expect their children will be photographed at events such as the summer reading program, storytimes, and the pumpkin patch for publicity and promotional purposes. Parents/guardians who do not wish to have their children photographed must inform the Library Director prior to the event, and every effort will be made to ensure those children are not photographed.
Adopted 4-8-2019 Reviewed and Approved 5-13-2019
The Hennessey Public Library (HPL) Volunteer Program is designed to expand and enhance public service to the community. Volunteers are an important extension of the Library’s staff. Volunteers perform a wide variety of tasks that are important to the Library. Volunteers are expected to act in accordance with Library policies and to reflect positive customer service attitudes to all Library patrons.
The following policy is designed to promote a maximum degree of excellence.
I. DEFINITION OF A VOLUNTEER
Any person age 9 and older can volunteer at the Hennessey Public Library. A volunteer is a person who assists with routine tasks such as shelving books, relabeling materials, organizing sections, and helping with events at the Hennessey Public Library without compensation. Exceptions to the age requirement may be made by the Library Director.
All prospective volunteers must complete an application and have a brief interview with the Library Director. Applications by tween and teen volunteers (ages 9-17) must be signed by a parent or guardian allowing the youth to volunteer at the Library. All volunteers are required to review the Library policy and expectations prior to being accepted as a Library volunteer.
Student volunteers (independently or through their school/church club or organization) who plan to apply for college admission can earn community service hours through the HPL Volunteer Program. The Hennessey Public Library offers job-related experience and a real world environment with public interaction. When the time comes to apply for college or even create a resume, students can request an official letter from the Library Director reporting their hours of service. The Library also offers student volunteers with 150 volunteer hours or more the opportunity to apply for the Helen Cline Academic Scholarship. Friends of the Hennessey Library awards the $250 scholarship every June to a deserving student volunteer who meets the application criteria. (To learn more about this scholarship, see the Library Director or any Friend of the Hennessey Library member.)
The HPL Volunteer Program does accept teens and adults mandated by the State of Oklahoma to do community service. Court-ordered community service usually involves more difficult tasks such as hauling items up and down stairs, setting up for events, cleaning storage rooms, etc. For patron safety, the Library does not take court-ordered community service workers with the following offense(s):
- Sexual assault or predation
- Violent crimes
- Grand theft
The Library has their own version of timesheets to keep track of community service hours; as such Library staff will not sign sheets from other organizations. When the worker is ready to turn in their hours to court, the Library staff will either make a copy of the timesheet for the worker or fax it to the appropriate office. All timesheets and notes regarding the worker are kept on file at the Library permanently.
The Library Director reserves the right to turn away any prospective volunteers at his/her discretion.
- Provide excellent customer service to staff and patrons.
- Establish a schedule with the Library Director and commit to keep that schedule.
- Communicate absences, including missing a shift or leaving early, with Library Director in advance.
- Put away cell phone during shift in order to focus on the task(s) at hand.
Volunteers are expected to understand the responsibilities listed above, and failure to meet them may lead to forfeiting volunteer hours and/or dismissal from the HPL Volunteer Program.
CODE OF CONDUCT:
Volunteers are expected to read the Hennessey Public Library’s Patron Code of Conduct Policy, understand it, and agree to adhere to it. If they fail to meet the code of conduct, it may lead to forfeiting volunteer hours and/or dismissal from the HPL Volunteer Program.
III. LIABILITY WAIVER
Volunteers (or their parent/guardian if a tween or teen volunteer) agree to waive, release, and forever discharge any and all claims, rights, and causes of action against the Town of Hennessey and their respective officers, officials, employees, and agents for injury or damage caused or alleged to be caused as a result of their participation in the HPL Volunteer Program.
Volunteers (or their parent/guardian if a tween or teen volunteer) understand they will not be compensated financially, or in any other manner for their community service.
Volunteers (or their parent/guardian if a teen volunteer) also understand and voluntarily assume all risks associated with participation in the HPL Volunteer Program, including the possibility of accidental or other physical injury during the HPL Volunteer Program conducted by the Town of Hennessey/Hennessey Public Library, including programs co-sponsored by other agencies. This waiver and release of all claims and assumption of risk is intended to be as broad and inclusive as permitted by the laws of the State of Oklahoma.
Adopted 5-13-2019 Reviewed and Approved 9-9-2019